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How it works
From the first ad to a booked consultation
LoopGen builds and runs the whole patient acquisition system for your clinic. You run the clinic. We run everything between the ad and the booked consultation.
The path
What happens to every inquiry
Compliant ads on Facebook and Instagram
We write, design and launch feed posts, Reels and Stories for your clinic. Each ad is written to Meta's advertising standards from the first draft.
- Ads explain the treatment and offer a consultation
- Ads reach only adults within driving distance of your clinic
- Video scripts for your physicians, ready to film on a phone
- You approve every ad before it runs
Sample ads
Three sample video ads
About 30 seconds each. They name stem cell therapy, so they reach people who are already looking for it. They make no claim about results.
Three questions before you book
Teaches the viewer what to ask any clinic.
Who should not book
Says plainly that nobody can promise a result and that insurance usually does not pay.
What happens at a consultation
Walks through the visit step by step.
Patient screening
An inquiry does not go straight to your front desk. Each person answers a short set of questions first, and the answers decide what happens next.
| Answer | What happens |
|---|---|
| Right condition, understands it is self-pay, ready to act | Booked for a consultation |
| Right condition, not ready yet | Receives useful information until they are ready |
| Wrong condition, or expects insurance to pay | Does not reach your calendar |
- Which area is the problem: knee, hip, shoulder, back or a sports injury?
- How long has it affected you?
- What have you already tried?
- Has surgery been suggested?
- Are you comfortable with a self-pay treatment?
- Would you pay in full or use financing?
- When do you want to start?
Follow-up within 60 seconds, then a real call
Speed decides whether an inquiry becomes a patient. A Harvard Business Review study found that companies that contacted a new inquiry within one hour were nearly seven times more likely to have a real conversation with the decision maker than companies that waited one hour longer.
An automated first reply by text and email, day or night.
A real person calls and has the qualifying conversation.
Patients can book a time themselves at any hour.
The average time 2,241 U.S. companies took to answer a new inquiry in the same article.
Booked consultations on your calendar
Qualified patients are booked straight onto your clinic's calendar. Your physician does the consultation and makes the clinical decision.
- We confirm the condition is one your clinic treats
- We check for the medical disqualifiers you give us
- We confirm the patient understands the treatment is self-pay
- We confirm the patient lives within your drive radius
- We plan for a show rate of 80% or more
Included
Everything else we take care of
Clinic CRM
Every inquiry, stage and consultation in one pipeline, built and managed for you.
Patient education
Landing pages, email and text messages that inform people before they book.
Past inquiries
Old inquiries and past consultations are contacted again and booked where they are a fit.
Google reviews
Patients are asked for a review at the right moment.
Monthly report
Cost per inquiry, cost per booked consultation, show rate and revenue.
One clinic per metro
We do not run this system for another clinic in your area.
Who does what
What we do and what your clinic does
- Ads, landing pages and tracking
- Screening, follow-up and booking
- Reminders and reporting
- Pays the ad spend directly to Meta
- Approves ads within 48 hours
- Keeps the booked consultation slots open
- Consults and treats